CONSTITUTION OF MAINE CHAPTER 89 NAWCC

Article I NAME

The name of this organization shall be MAINE CHAPTER 89, of the NATIONAL ASSOCIATION OF WATCH AND CLOCK COLLECTORS, INC., and shall be subsequently referred to as the CHAPTER.

Article II PURPOSE

The purpose of the CHAPTER shall be to further the objectives of the NAWCC by stimulating interest in, education about, and appreciation of, timepieces of all kinds, and to collect, preserve, and disseminate information concerning the development thereof, and makers and vendors thereof.

Article III MEMBERSHIP

Any member in good standing of the NAWCC, may petition the CHAPTER for membership. If a member ceases to be a member in good standing of the NAWCC, he or she shall then cease to be a member of the CHAPTER.

Article IV OFFICERS

The seven elected Officers of this CHAPTER shall be a President, a 1st Vice President, a 2nd Vice President, a Secretary, an Assistant Secretary, a Treasurer and an Assistant Treasurer.

Article V EXECUTIVE COUNCIL

There shall be three elected Directors, and these with the seven officers and the immediate Past President, shall constitute the Executive Council of this CHAPTER.

Article VI BY-LAWS

This CHAPTER shall, by enactment of suitable By-Laws, provide for the election of Officers, length of terms, the conduct of meetings, the amount of dues, and other such matters as may be needed.

Article VII COMPATIBILITY

The CHAPTER Constitution and By-Laws shall be consistent with the Constitution and By-Laws of the NAWCC.

Article VIII AMENDMENTS

This Constitution may be amended in whole or in part:

(1) By proposal for a referendum or an Amendment at a Regular Meeting. Or

(2) By Proposal for a referendum for an Amendment made by a resolution passed by the Executive Council Or

(3) By proposal for a referendum for an Amendment by a petition signed by at least ten percent of the embers in good standing

A two-thirds vote of the members in good standing present and voting at a Regular Meeting designated and announced to the members of the CHAPTER for that purpose shall be needed for ratification.

An Amendment becomes effective immediately upon ratification.

Article IX DISSOLUTION

SECTION 6 DUTIES OF THE ASSISTANT TREASURER

The duties of the Assistant Treasurer shall be to assist in the duties of the TREASURER. Assignment of the duties shall be decided by consultation between the TREASURER and the ASSISTANT TREASURER with the approval of the EXECUTIVE COUNCIL. The Assistant Treasurer shall act as Treasurer in the event of the Treasurer’s absence or disability and shall be vested with all the powers and duties vested in the Treasurer by the Chapter By-Laws.

SECTION 7 COMPENSATION

No officer of this Chapter, and no member of any Committee, shall receive any financial compensation for his services.

SECTION 8 EXPENDITURES

The Officers and Committee Chairmen of this Chapter shall present an ESTIMATE of Expenditures to the Treasurer before making the expenditures. As soon as is practicable the TREASURER shall prepare a BUDGET for the coming year, which shall be approved or revised by the EXECUTIVE COUNCIL. Expenditures above those anticipated in the Budget as adopted, shall not be made without the approval of the EXECUTIVE COUNCIL. Ordinary and routine items may be paid on the AUTHORITY of the TREASURER and/or the PRESIDENT.

SECTION 9 REPORTS

A written AGENDA of the items to come before the members shall be prepared by the PRESIDENT before each scheduled meeting. A FORMAL COMPREHENSIVE REPORT shall be made by the PRESIDENT at the ANNUAL MEETING. A FORMAL COMPREHENSIVE FINANCIAL REPORT shall be provided by the TREASURER at the first Executive Council meeting following the end of the Fiscal Year (January1 – December 31). The TREASURER’S REPORT shall be AUDITED annually by the Directors.

SECTION 10 TERMS OF OFFICE

The term of office of the President, Vice Presidents, Secretary, Assistant Secretary, Treasurer, and Assistant Treasurer shall be ONE YEAR, shall begin immediately following the meeting at which they were elected, and shall continue until their successors are elected. No member shall be eligible to serve as President or 1st Vice President or 2nd Vice President for more than TWO CONSECUTIVE TERMS in EACH OFFICE. Members are eligible to serve as Secretary, Assistant Secretary, Treasurer, Assistant Treasurer or Director for as many terms as they are elected. The term of office of each DIRECTOR is Four Years.

SECTION 11 PERSONNEL AND SERVICES

The PRESIDENT of this Chapter shall have the authority to engage the services of personnel, including program speakers from outside the Chapter Membership, as well as the usual and ordinary meeting support services, and to authorize payment for them whenever appropriate.

ARTICLE II ELECTIONS

SECTION 1 PROCEDURE

At or before the regular meeting before the Annual Meeting, the PRESIDENT shall appoint a NOMINATING & ELECTIONS COMMITTEE chaired by a DIRECTOR and composed of three members in good standing. This Committee shall present at the ANNUAL MEETING a list of nominees for all of the offices of the Chapter that will become vacant. Additional nominations may be made from the floor at the Annual Meeting by Chapter members in good standing.

The ELECTION of OFFICERS shall be held at the Annual Meeting.

SECTION 2 RULES

The NOMINATING & ELECTIONS COMMITTEE shall conduct the business of electing Officers and Directors. No member may hold more than one Chapter Office at a time. The candidate receiving the largest number of votes shall be declared elected to that office. If there is more than one candidate for an office, or if the vote count is disputed, a secret ballot shall be held upon the request of any member in good standing. In case of a tie vote, the Nominating & Elections Committee shall ballot its respective members; the tied candidate receiving the majority of the Committee’s vote shall be declared elected. Only Chapter Members in good standing may vote.

SECTION 3 VACANCY

Should the office of President become vacant, the 1st Vice President shall become President.

If a vacancy occurs in the office of 1st or 2nd Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer or Director, a majority of the quorum of the EXECUTIVE COUNCIL present, at a meeting called for that purpose by the President, may elect a member to fill such vacancy until the next regular election at the Annual Meeting.

If more than one office becomes vacant at the same time, the President, or the Acting President shall call a Special Election of the Chapter Membership to fill the vacancies.

ARTICLE III EXECUTIVE COUNCIL, DIRECTORS AND NAWCC FELLOWS

SECTION 1 COMPOSITION

The EXECUTIVE COUNCIL shall consist of eleven members: the immediate PAST PRESIDENT, the SEVEN OFFICERS and the THREE DIRECTORS. Chapter 89 members who have been appointed a FELLOW of the NAWCC, shall be non-voting advisors to the Executive Council, and shall be invited to participate in meetings of the Executive Council. In addition, the President of this Chapter shall have the Authority to invite knowledgeable Chapter members as Non-Voting Advisors to the Executive Council as deemed necessary and appropriate by a vote of the Council Body.

SECTION 2 DUTIES

The EXECUTIVE COUNCIL shall be charged with the planning, supervising and monitoring activities, which may be necessary or desirable in the best interest of the Chapter.

The DIRECTORS shall enforce the Constitution and By-Laws by declaring null and void any action on the part of any Officer, Committee or Member, which is not in accord with the Constitution and By-Laws.

The EXECUTIVE COUNCIL shall have the final decision in all disputed matters.

The DIRECTORS shall be responsible for the ANNUAL AUDIT of the financial records of the Chapter and shall report their findings to the Chapter Membership in timely fashion.

The DIRECTORS shall consult with, and advise, the Chapter Officers and Members, to ensure their familiarity with the adherence to the provisions of the Constitution and By-Laws of the Chapter.

The EXECUTIVE COUNCIL may delegate to the elected Officers special assignments in addition to the usual duties of the office.

SECTION 3 MEETINGS

A PLANNING MEETING of the EXECUTIVE COUNCIL shall be called by the PRESIDENT following the Annual Meeting and before the first meeting of the year. ADDITIONAL MEETINGS may be called by the PRESIDENT, or by a majority of the DIRECTORS, at any time, providing that ample notice is given to all members of the EXECUTIVE COUNCIL by mail or by phone. A meeting Agenda shall be prepared by the person(s) calling the meeting.

SECTION 4 QUORUM

A majority of the EXECUTIVE COUNCIL shall constitute a quorum, provided that there is present at least one DIRECTOR.

SECTION 5 OFFICERS

The CHAPTER PRESIDENT and the CHAPTER SECRETARY shall be the President and the Secretary of the EXECUTIVE COUNCIL.

SECTION 6 REPORTS

Minutes of all EXECUTIVE COUNCIL meetings shall be taken by the SECRETARY and reported to the membership after review by the PRESIDENT.

ARTICLE IV COMMITTEES

SECTION 1 LIST OF COMMITTEES

There shall be three Standing Committees of the Chapter:

1. The MART COMMITTEE

2. The MEMBERSHIP COMMITTEE

3. The NOMINATING AND ELECTIONS COMMITTEE

SECTION 2 COMPOSITION

Each Standing Committee shall consist of from one to three members, including the Chairman. They shall be named by the PRESIDENT, as early in the year as is practicable, and shall hold office for one year, or until the conclusion of the next Annual Meeting, whichever is sooner. An indefinite number of re-appointments is permissible. The Chapter PRESIDENT is an Ex-Officio member of each Committee.

SECTION 3 VACANCY

Should a vacancy occur in any STANDING COMMITTEE, the PRESIDENT shall appoint a replacement member to serve for the remainder of the term. If any Committee fails to perform its assigned duties, the EXECUTIVE COUNCIL may dismiss the Committee and name a superseding Committee to perform its duties.

SECTION 4 REPORTS

Each STANDING COMMITTEE shall make a formal report of its status when so requested by the PRESIDENT.

SECTION 5 SPECIAL COMMITTEES

Special Committees may be created at any time and shall consist of one or more members appointed by the PRESIDENT. These Special Committees shall be responsible to the PRESIDENT and to the EXECUTIVE COUNCIL, as defined in ARTICLE IV, Section 2. Any SPECIAL COMMITTEE

shall be AUTOMATICALLY DISSOLVED upon the completion of the special duties for which it was formed, and the Chairman shall immediately forward to the PRESIDENT, all records and materials pertaining to the work of the Special Committee.

SECTION 6 DUTIES OF THE STANDING COMMITTEES

The duties described herein may be augmented at any time by the EXECUTIVE COUNCIL.

1. The MART COMMITTEE shall be co-chaired by the two VICE PRESIDENTS, who are responsible for the proper planning, organization, supervision and operation of all Chapter Marts and Auctions.

2. The MEMBERSHIP COMMITTEE is charged with the duties described in ARTICLE V of these By-Laws. This Committee may be co-chaired by the SECRETARY and the TREASURER.

3. The NOMINATING & ELECTIONS COMMITTEE shall be charged with the nominating and supervision of the election of the Officers and Directors as prescribed in ARTICLE II of these By-Laws. A Chapter DIRECTOR shall Chair this Committee.

ARTICLE V MEMBERSHIP IN MAINE CHAPTER 89

SECTION 1 ELIGIBILITY

Eligibility for membership shall include a real interest in learning about and collecting timepieces and related horological materials, and a desire to acquire, preserve and disseminate the same.

SECTION 2 ELECTION TO MEMBERSHIP

An applicant should be sponsored by a member in good standing. In special circumstances, the MEMBERSHIP COMMITTEE may waive this factor and investigate the qualifications of the applicant. The MEMBERSHIP COMMITTEE shall have the authority to accept or reject any applicant. Such decisions of the Membership Committee may be appealed to the EXECUTIVE COUNCIL, whose decision is final. Rejected applicants shall be notified and any fee paid shall be returned in full. The members of the MEMBERSHIP COMMITTEE and/or the EXECUTIVE COUNCIL shall be under no compulsion to state the reason for rejection.

SECTION 3 CLASSES OF MEMBERSHIP

There shall be one specific class of membership that includes all the rights and privileges of Chapter 89 membership, i.e., "MEMBER IN GOOD STANDING". The title "HONORARY MEMBER" may be given to deserving individuals by the PRESIDENT, but only with the expressed authority of the EXECUTIVE COMMITTEE, when the occasion warrants it. "Honorary Membership" is a title only and does not grant or imply the rights of a MEMBER IN GOOD STANDING.

SECTION 4 DUES AND FEES

ANNUAL DUES shall be determined by the EXECUTIVE COUNCIL. The Chapter dues for each year are due and payable each year IN ADVANCE of the first day of the Fiscal Year (January 1st). If a member has not paid all dues as owed, that person is no longer a MEMBER IN GOOD STANDING, and may not participate in Chapter functions until the dues owed are paid to the TREASURER. A MEETING REGISTRATION FEE shall be determined by the EXECUTIVE COUNCIL and shall be payable to the TREASURER at EACH MEETING by EACH PERSON in attendance.

SECTION 5 RESIGNATION

A member wishing to resign should so notify the SECRETARY in writing. There will be no remission of dues. He may apply for reinstatement if he was in good standing.

SECTION 6 ROSTER OF CHAPTER MEMBERS

The Chapter SECRETARY in coordination with the Chapter TREASURER shall maintain an accurate, up-to-date Roster of Chapter Members.

ARTICLE VI CHAPTER MEETINGS

SECTION 1 REGULAR MEETINGS

Meetings of the Chapter shall be held at suitable intervals throughout the year, at the direction of the PRESIDENT, preferably at two-month intervals. Any meeting, whether Regular or Special, may be held at any suitable LOCATION, as determined by the President.

NOTICES of all meetings shall be prepared under the direction of the PRESIDENT and mailed by the Secretary to the members not less than fourteen days prior to the date of the meeting.

SPECIAL MEETINGS shall be held in accordance with the Chapter By-Laws.

A REGULAR MEETING shall be held during the last quarter of the calendar year and shall be designated as the ANNUAL MEETING.

SECTION 2 SPECIAL MEETINGS

SPECIAL MEETINGS may be called at any time by the PRESIDENT, with the approval of the EXECUTIVE COUNCIL.

SECTION 3 QUORUM

The MEMBERS PRESENT at any Chapter Meeting held in accordance with the Chapter By-Laws shall constitute a quorum for the transaction of Chapter business.

ARTICLE VII CHAPTER PROPERTY

SECTION 1 OWNERSHIP

Any property of which the Chapter becomes the owner shall be considered to be equally the property of all the Members, except that no member may remove or sell his share under any conditions.

All files, records and materials of any kind, generated as an Officer or member of Chapter 89 as part of the business of the Chapter, are property of Chapter 89.

SECTION 2 DISPOSAL

Should it become necessary or desirable to dispose of any property owned by Chapter 89, such disposal shall be determined by a majority decision of the EXECUTIVE COUNCIL.

ARTICLE VIII GUESTS

SECTION 1 PRIVILEGES

GUESTS, if invited by a member in good standing, may be admitted to any meeting. SPOUSES of members in good standing shall be admitted to all meetings. Guests other than members of the immediate family of members in good standing may not attend more than two meetings per year.

SECTION 2 PARTICIPATION IN CHAPTER ACTIVITIES

Guests of members shall have the usual privileges afforded to guests but DO NOT have the privileges of Membership. Guests may not vote, and they may not purchase or sell items in the Chapter Marts and Auctions. Guests may passively observe, but they may not participate in discussions of Chapter business, voting, marts or Auctions. EXCEPTIONS may be made, as determined by the President, in the case of visiting NAWCC Members in good standing, who normally reside in another area, as to allowing participation in Chapter 89 Marts and Auctions.

ARTICLE IX DISCIPLINARY ACTION

Maine Chapter 89 reserves the right to CANCEL THE MEMBERSHIP and deny admission to meetings, of any member, at any time, for UNETHICAL CONDUCT or for purposeful failure to abide by the By-Laws of the CONSTITUTION of Chapter 89, after due hearing by the EXECUTIVE COUNCIL. Unethical or improper conduct by Guests also will not be tolerated.

ARTICLE X FISCAL YEAR

The Fiscal year for the purposes of Chapter 89 shall begin on January 1 and end on December 31.

ARTICLE XI RULES OF ORDER

All meeting procedure shall attempt to follow Roberts Rules of Order

ARTICLE XII AMENDMENTS

These Chapter BY-LAWS may be amended in whole or in part by the procedure described in ARTICLE VIII of the CONSTITUTION OF MAINE CHAPTER 89.